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Quota Services
To effectively manage your company’s visa quota, ensure that your office space meets the required standards and allocate visas to essential staff. If your company requires more visas than the initial quota permits, apply for an additional quota with the necessary documentation. Be aware of the charges associated with quota applications and inspections. Instant quotas are granted with new licenses and must be utilized before applying for additional quotas. Details regarding employee designations and gender will be determined during the work permit application process.
What is a Visa Quota?
A visa quota represents the maximum number of residence visas that a company can sponsor for its employees. This limit is crucial for managing the number of foreign employees a company can legally employ in the UAE.
Office Space Requirement
- Calculation Method: The primary method for determining a company’s visa quota is based on the available office space.
- Standard Requirement: Companies are required to provide a minimum amount of office space per sponsored employee. The standard requirement is approximately 9 square meters per employee.
- Example: For a company that intends to sponsor ten employees, it must have at least 90 square meters of office space (10 employees x 9 square meters each).
Visa Allocation
- Allocation Process: Companies must allocate their available visa quotas to specific individuals such as shareholders, key employees, or other essential personnel.
- Approval and Adjustments: The allocation of visas must be approved and may need to be adjusted based on the company’s evolving needs or changes in operational requirements.
Additional Quota Requests
- Need for Additional Visas:If a company’s needs exceed its initial visa quota, it can apply for an increase in the visa quota.
- Application Process: Requests for additional quotas are reviewed on a case-by-case basis and require approval from the relevant authorities.
- Approval: The approval process considers the company’s justification for the need for additional visas and compliance with regulatory standards.
Documents Required for Additional Quota
When applying for an increase in the visa quota, the following documents are typically required:
- Trade License Copy:A copy of the company’s trade license, verifying its legal status and business operations.
- Contact Number:The contact number of the company or its representative for communication purposes.
- Email ID:The email address of the company or its representative for correspondence.
- Ejari Copy:A copy of the Ejari, which is the official registration of the rental agreement for the company’s office space.
- Gender and Designation:Information about the gender and designations of the employees for whom the additional visas are being requested.
- Number of Quotas:The specific number of additional quotas being requested.
Charges
- Quota Application Fee:AED 76.14
- Inspection Charges:AED 485.00
Instant Quota with New License
- Instant Quota:When a new trade license is issued, an instant quota is granted. This quota is initially reflected in the Ministry of Labour system.
- Application for Additional Quota:Additional quota requests can only be made after the instant quota has been fully utilized.
- Designation and Gender Details:The specific designations and gender of the employees will be finalized during the work permit preparation process.
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